Ammar Badawy — Events Portfolio

01 International Conference

Al Sharq Youth
Conference 2025

Activation Spaces Lead · Istanbul, Turkey · 2025

Al Sharq is one of the Arab world’s most prominent international youth forums. As Activation Spaces Lead, I owned the full operational lifecycle of the conference’s interactive zones — from spatial concept through on-the-ground delivery — for an event that hosted 3,000 registered participants and over 2,000 additional visitors.

End-to-end activation managementplanned and delivered all interactive zones, coordinating every stage from layout design to breakdown.
On-site team leadershipdirected 50 on-the-ground staff, maintaining operational clarity and participant flow at peak capacity.
Conference brandingled a 3-person design team producing all visual identity, signage, and communications materials.
Spatial & architectural designdesigned the entire conference layout integrating open-concept stands with interactive elements to reduce costs.
Third-party & logistics coordinationcoordinated with external vendors to build, deliver, and assemble custom stands on time and under budget.
Social media communicationsassisted in real-time content strategy, supporting 17 media outlets covering the event.

3kRegistered

2k+Walk-ins

50Team Size

17Media Outlets

20Partners

50Speakers

10Masterclasses

12Activities

Conference Highlight Reel

Min. Hakan Fidan

Unforgettable Moments

Conference Teaser

Activation Spaces Teaser

🏆

5 Videos · 5k+ Attendees

02 Model UN Conference

ITUMUN
2022 & 2023

Director General (Both Editions) · Istanbul Technical University

ITUMUN 2023 — Official Teaser

Committee Identity Design

Conference branding produced under my direction · Click to enlarge

As Director General for two consecutive ITUMUN editions, I held the highest organisational responsibility — overseeing every function of the conference from committee design and sponsorship through budget management and day-of operations.

Full organisational oversightled all planning and delivery across two editions, maintaining accountability across every department.
Team managementrecruited, structured, and directed the entire organising committee, ensuring cross-team coordination.
Logistics & venue coordinationarranged venue access, session scheduling, equipment, and participant flow management.
Sponsorship acquisitionled sponsor outreach and managed partnerships, securing critical funding for operations.
Budget managementheld full financial responsibility across both editions including planning, allocation, and control.
Permitting & complianceobtained all institutional permissions required from the university for event execution.
Academic & branding oversightdirected committee content standards and the full conference visual identity.

03 Model UN Conference

MUNUP
2025

Deputy Director General (Emergency Role) · 4-Star Hotel · Istanbul

Media assets coming soon

Initially engaged as Academic Advisor, I was called upon last-minute to step in as Deputy Director General to address critical operational and budgetary failures threatening delivery. Venue: a four-star Istanbul hotel hosting ~1,000 attendees.

Crisis logistics managementidentified and resolved major logistical constraints on short notice, restructuring operations to prevent disruption.
Emergency budget realignmentaudited and reallocated the budget to address critical shortfalls while preserving key commitments.
Hotel venue coordinationcoordinated full logistics at a 4-star hotel for ~1,000 participants, liaising with venue and service providers.
Leadership under pressurestepped into a senior role with minimal lead time, stabilising the structure and restoring team confidence.
Participant experience recoveryensured a smooth, professional conference despite major behind-the-scenes challenges.

~1kAttendees

4★Hotel Venue

DDGEmergency Role

04 Ongoing Role

UGGDE
Communications & Events

Head of Communications & Events · Uluslararası Gençlik ve Girişimciler Derneği · 2024 – Ongoing

As Head of Communications and Events, I lead all external media and communications for this international youth and entrepreneurs association — while planning and delivering events that connect and grow the community.

Team leadershipmanage and direct a team of 6 across content creation, design, and social media.
Full media ownershipresponsible for all media output, communications strategy, and public-facing content.
Event planning & deliveryplan and execute events that engage members, foster networking, and build community presence.
Brand stewardshipmaintain consistent positioning and tone across all association communications.

6Team Managed

2024+Ongoing

05 Annual Community Event

ITU Iftar
Dinner

Event Organiser · Istanbul Technical University · Annual (Ramadan)

Each Ramadan I organise the ITU annual iftar — a community event bringing together 300+ students and staff for food, drinks, and a welcome programme. Proof that great events come down to logistics and coordinated teams, not budget.

Venue sourcing & permittingidentified and secured suitable university spaces, obtaining all required institutional permissions.
Food & catering logisticsorganised catering for 300+ attendees, managing suppliers, quantities, and iftar-break timing.
Team directiondirected the volunteer team across setup, guest reception, serving, and breakdown.
Programme designstructured and delivered the introductory programme alongside the dining experience.

300+Attendees

ITUUniversity Venue

🌙Annual